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Counseling Session

Clinical Virtual Assistant Support for Therapists & Healthcare Practices in Canada

Who This Support is for

This support is for Canadian therapists, counsellors, psychologists, and regulated healthcare providers who want dependable administrative support so you can stay focused on clinical care. If practice operations, systems, or follow-up are pulling your attention away from clients, this work is designed to reduce that load.

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We provide clinical virtual assistant support with a clear understanding of regulated environments, confidentiality, and ethical boundaries. Support is integrates smoothly into clinical settings - giving you steady, professional admin relief without added complexity.

What Clinical VA support
can include:

  • Booking and scheduling

  • Client communication and follow-up workflows

  • Intake and onboarding processes

  • Invoicing and billing support (including third-party funders)

  • Documentation and continuity-supporting admin systems

  • Light marketing support

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Support is tailored to the needs of therapists and healthcare practices operating within regulated Canadian care environments.

Is Clinical VA support the right fit?

Clinical VA support is a good fit if you are looking for steady, dependable administrative support within a regulated care environment - and value clarity, professionalism, and clear boundaries in how that support is provided. This work tends to be a strong fit if you:

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  • are a therapist, counsellor, psychologist, or regulated healthcare provider

  • want to reduce administrative load 

  • value respectful, predictable communication and well-defined scope

  • are looking for support that integrates smoothly into existing practice systems

  • want systems that are designed to reduce cognitive load

  • want administrative support that is compliance-aware and aligned with Canadian care environments

  • prefer a steady, relationship-based working style

 

If you’re unsure whether this level of support is the right match, we’re happy to explore fit and scope together before moving forward.

Nervous-system-informed support means working at a pace that respects your capacity, with communication and systems designed to reduce overwhelm rather than add to it. Informed by Yoga Therapy, our approach may include gentle reminders, practical tools, and reflective check-ins - shared through newsletters or ongoing support - to help you stay grounded and supported as your practice evolves.

Ready to explore Clinical VA support?

If you’re exploring administrative support and would like to see whether Clinical VA support is a good fit for your practice, we'd love to connect. 

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Please include a brief note about your practice, the type of support you’re seeking, and your location within Canada.

Looking for higher-level operational or business development support?

 

Learn more about our practice management and systems work →

Thank you so much for everything you contributed during our time working together. Your organization, creative eye and reliability had me feeling so confident and grateful to be working with you. I truly appreciated the care and attention you put into every task. It did not go unnoticed.

Jennifer Ungaro

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